List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
1. Identify records | 1.1 Access, interpret and apply record keeping documentation and ensure the work activity complies 1.2 Obtain multiple copies of records to match job requirements 1.3 Identify and comply with document storage, filing and handling requirements 1.4 Check registered documents against register 1.5 Report or replace missing registered documents 1.6 Recognise and adhere to organisation’s quality assurance requirements 1.7 Select equipment that is consistent with the task of maintaining records, check for serviceability and rectify or report any faults |
2. Process details | 2.1 Accurately and legibly record details in accordance with organisation’s instructions 2.2 Record details to specified quality control procedures 2.3 Ensure alterations to records are initialled by the responsible person 2.4 Record signatures, dates and times 2.5 Ensure records/entries are counter signed and checked to ensure currency |
3. Review and file records | 3.1 Ensure records are referred to for historical data 3.2 Make records available to authorised personnel for checking purposes 3.3 Bring trends affecting work in progress to the attention of appropriate personnel 3.4 Process and file records |
Evidence is required to be collected that demonstrates a candidate’s competency in this unit. Evidence must be relevant to the roles within this sector’s work operations and satisfy all of the requirements of the performance criteria of this unit and include evidence that the candidate:
locates and applies relevant legislation, documentation, policies and procedures
works effectively with others to undertake and complete the maintaining of site records that meets all of the required outcomes, including:
communicating clearly and concisely with others to explain and clarify procedures, to interview users to identify their records/information needs
demonstrates completion of maintaining site records that safely, effectively and efficiently meets all of the required outcomes on more than one (1) occasion including:
reading and interpreting the nature of record content, functions and problems
analysing activity to diagnose problems, identifying and implementing options to solve problems
processing details and ensuring recording of signatures, dates, times, records are counter signed and verified for currency
maintaining accurate written records, reporting and filing systems including:
site diary
materials received and dispatched
quality records
WHS records
environmental records
inventory control records
reporting issues affecting the completion of work activities to their supervisor
The candidate must demonstrate knowledge of maintaining site records through:
basic records management systems and processes (both manual and computer aided)
following records filing and retrieval systems and processes
using registered document control systems
complying with quality control administration
project quality requirements
using resources and infrastructure Industry terminology
preparing and carrying out JSEA/JSA/Safe work method statement
An assessor of this unit must satisfy the requirements of the NVR/AQTF or their successors; and Industry regulations for certification and licensing; and,
this unit is best assessed in the context of this sector’s work environment;
where personal safety or environmental damage are limiting factors, assessment may occur in a simulated environment provided it is realistic and sufficiently rigorous to cover all aspects of this sector’s workplace performance, including environment, task skills, task management skills, contingency management skills and job role environment skills; and,
this unit must be assessed in compliance with relevant legislation/regulation and using policies, procedures, processes and operational manuals directly related to the industry sector for which it is being assessed; and,
assessment may be conducted in conjunction with the assessment of other Units of Competency; and,
assessment must confirm consistent performance can be applied in a range of relevant workplace circumstances; and,
assessors must demonstrate the performance evidence, and knowledge evidence as outlined in this Unit of Competency, and through the minimum years of current* work experience specified below in an Industry sector relevant to the outcomes of the unit; or,
where the assessor does not meet experience requirements a co-assessment or partnership arrangement must exist between the qualified assessor and an Industry subject matter expert. The Industry subject matter expert should hold the unit being assessed (or an equivalent unit) and/or demonstrate equivalence of skills and knowledge at the unit level. An Industry technical expert must also demonstrate skills and knowledge from the minimum years of current work experience specified below in the Industry sector, including time spent in roles related to the unit being assessed; and,
assessor and Industry subject matter expert requirements differ depending on the Australian Qualifications Framework Level (AQF) of the qualification being assessed and/or Industry Sector as follows:
Industry sector | AQF** Level | Required assessor or Industry subject matter expert experience |
Drilling, Metalliferous Mining, Coal Mining, Extractive (Quarrying) and Civil Construction | 1 | 1 Year |
2 | 2 Years |
Drilling, Coal Mining and Extractive (Quarrying) | 3-6 | 3 Years |
Metalliferous Mining and Civil Construction | 3-6 | 5 Years |
Other sectors | Where this Unit is being assessed outside of the Resources and Infrastructure Sectors assessor and/or Industry subject matter expert experience should be in-line with industry standards for the sector in which it is being assessed and where no Industry standard is specified should comply with any relevant regulation. |
*Assessors can demonstrate current work experience through employment within Industry in a role relevant to the outcomes of the Unit; or, for external assessors this can be demonstrated through exposure to Industry by conducting frequent site assessments across various locations.
**Where a unit is being delivered outside of a Qualification the first numeric character in the Unit code should be considered to indicate the AQF level